Local Government Code, Chapter 271.102, authorizes a local government to participate in a cooperative purchasing program with another local government or a local cooperative organization. The Texas Local Government Code permits cooperative agreements between local governments for the purchase of goods and services and satisfies the requirement of local governments to seek competitive bids for purchase of such goods and services through supplier contracts.

Lowe's Home Centers, LLC, and Home Depot U.S.A., Inc., are leading distributors of maintenance, repair, operating, janitorial supplies and equipment. On February 24, 2020, Lowe's Home Centers, LLC, was awarded Contract R192006 through OMNIA Partners (herein U.S. Communities) to purchase maintenance, repair, operating, and related supplies. The contract period was from April 1, 2020, through May 31, 2023, with two additional one-year period options to renew through March 31, 2025.

On January 11, 2017, Home Depot U.S.A., Inc., was awarded Contract # 16154 through OMNIA Partners (herein U.S. Communities) to purchase maintenance, repair, operating, industrial supplies and related supplies. The contract period was from February 1, 2017, through December 31, 2021, with the option to renew five years. The contract was renewed November 21, 2019, and is valid through December 31, 2026.

On October 11, 2017, Home Depot U.S.A., Inc., was awarded Contract # 2020002299 through OMNIA Partners (herein U.S. Communities) to purchase janitorial supplies and equipment. The contract period was from June 1, 2020, through May 31, 2027, with three additional one-year period options to renew through May 31, 2030.

The previous contract with Home Depot for MRO (Maintenance, Repair, and Operation) was $140,000.  We have added Janitorial supplies to the Home Depot contract of $120,000. These two amounts combined equal the $260,000.  Lowes's MRO was approved for $60,000.

The City of Allen will utilize these existing cooperative purchasing agreements to obtain the best available pricing when purchasing maintenance, operational, and janitorial supplies from Lowe's Home Centers, LLC, and/or Home Depot U.S.A., Inc., as the need arises.

The purchase of building maintenance, repair, operations, janitorial supplies, and equipment is funded in the operating budgets of various departments.

Staff recommends that the City Council authorize the City Manager to purchase maintenance, repair, operational, janitorial supplies, and equipment with Lowe's Home Centers, LLC, in the estimated annual amount of $60,000 and Home Depot U.S.A., Inc., in the estimated annual amount of $260,000 for a term of five years through the OMNIA Partners Cooperative Agreement.

I make a motion to authorize the City Manager to purchase maintenance, repair, operational, janitorial supplies, and equipment with Lowe's Home Centers, LLC, in the estimated annual amount of $60,000 and Home Depot U.S.A., Inc., in the estimated annual amount of $260,000 for a term of five years through the OMNIA Partners Cooperative Agreement.