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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | October 12, 2021 |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction Co., Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900. |
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| | | | | | | | | STAFF RESOURCE: | Chris Flanigan, Director of Engineering |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: |
Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction Co., Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900. |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction Co., Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900. |
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| | | | | | | | BACKGROUND
Repair and replacement of existing water and sanitary sewer lines are essential to ongoing efforts to maintain our utility infrastructure. In the Windridge Estates neighborhood, the existing water and sanitary sewer pipes are of substandard type and condition (i.e. clay tile, asbestos cement, cracked or broken) by todays industry standard. As a result, and due to the age of the neighborhood, these pipes are in need of replacement. Phase 2 of this project involves the replacement of water pipe along streets named Hawthorne Drive, Windsor Drive, Windsor Place, Fairhaven Drive, Hanover Drive, Ridgemont Drive, Bell Drive, Cambridge Drive, and Harrison Drive (see attached location map). The project will also be installing a section of 12" waterline along Greenville Ave just South of Hightrail to complete a needed loop to maintain water service. Phase 2 also includes sewer pipe replacement, from Hawthorne Drive to Cambridge Drive, along the streets named Hawthorne Drive, Windsor Drive, Fairhaven Drive, and Hanover Drive. The existing streets are concrete pavement. Most of the pavement for Phase 2 is in good condition and pavement will be restored using trench repairs due to the existing streets being concrete. More extensive concrete repairs will be made in the neighborhood in accordance with the construction plans and design recommendations.
On July 22, 2021, six (6) bids were received. The three (3) lowest and responsive bids are below:
Bid 2021-5-79
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Contractor
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Calendar Days
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Bid Amount
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SYB Construction Co., Inc
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365
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$ 3,849,903.22
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Quality Excavation, Ltd
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420
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$ 4,055,344.50
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A&M Construction and Utilities
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350
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$ 4,501,377.00
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| | | | | | | | BUDGETARY IMPACT
This expense is within the budget anticipated for this phase, documented on Page U-14 of the most recent and adopted Capital Improvement Program. The total budget and proposed funding sources are as follows, below:
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WA1901 - Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project Award Itemization
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Bid Amount
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$ 3,849,903.22
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Bid Contingency (10%)
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$ 384,996.78
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TOTAL AWARD AMOUNT
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$ 4,234,900.00
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WA1901 - Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project Funding Source
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Funding Source
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Proposed
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REVENUE BOND (FY2019/FY2020)
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$ 4,234,900
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TOTAL
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$ 4,234,900
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that Council Award Bid and Authorize the City Manager to Execute a Contract with SYB Construction Co., Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to award bid and execute a Contract with SYB Construction Co., Inc., for the Windridge Estates Phase 2 Water & Sanitary Sewer Replacement Project in the Amount of $4,234,900.
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