| | | | | | | |
CITY COUNCIL AGENDA COMMUNICATION |
|
| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Contract With AP Gulf States, Inc., dba Adolfson & Peterson Construction for the Construction of the Stephen G. Terrell Recreation Center in the Amount of $40,406,500. |
|
| | | | | | | | | STAFF RESOURCE: | Kate Meacham, Director of Parks and Recreation
Brian Bristow, Assistant Director of Parks and Recreation
Debra Morris, Purchasing Manager |
|
| | | | | | | | | PREVIOUS COUNCIL ACTION: | November 27, 2018, City Council Authorized the City Manager to Execute a Professional Services Agreement with Barker Rinker Seacat Architecture for the Preparation of a Feasibility Study for the Exchange Parkway Recreation Center in the Amount of $154,873.
November 12, 2019, City Council Approved the Exchange Parkway Recreation Center Feasibility Study prepared by Barker Rink Seacat Architecture.
January 14, 2020, City Council Authorized the City Manager to Execute a Professional Services Agreement with Barker Rinker Seacat Architecture, for the Design of the Stephen G. Terrell Recreation Center in the Amount of $3,921,490.
April 27, 2021, City Council Adopted Ordinance No. 3818-4-21 Authorizing the Issuance of City of Allen General Improvement and Refunding Bonds and Establishing Parameters Related to the Sale and Issuance of the Bonds. |
|
| | | | | | | | | BOARD / COMMISSION ACTION: | April 20, 2021, Planning and Zoning Approved the Final Plat for the Stephen G. Terrell Community Park.
October 19, 2020, Allen Community Development Corporation Conducted a Public Hearing to Authorize up to $35,000,000 of Sales Tax Revenue Proceeds for the Stephen G. Terrell Recreation Center Project for FY2020-21. |
|
| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a Contract With AP Gulf States, Inc., dba Adolfson & Peterson Construction for the Construction of the Stephen G. Terrell Recreation Center in the Amount of $40,406,500. |
|
| | | | | | | | BACKGROUND
The catalyst for the development of a new recreation center began in 2000, when the property was purchased along West Exchange Parkway, the future site for the Stephen G. Terrell Recreation Center, known at the time as Rowlett Creek Community Park. In 2015, the citizens of Allen provided input via survey, identifying a recreation center as the #2 priority in the Parks, Recreation and Open Space Master Plan update. This set the stage for discussions at the upcoming Capital Improvement Program community meetings established to discuss the potential for a General Obligation Bond Election in May of 2016. The recreation center project ($16 million) was one of four projects included in the $27 million for Parks and Recreation improvements. This funding was intended to provide the seed money for a recreation center to include athletic courts and traditional recreational amenities. The proposition was approved by 79.7% of Allen voters.
In November 2018, the City Council authorized a Professional Services Contract with Barker Rinker Seacat for the preparation of a Feasibility Study. This study was lead by Steering Committee, composed of nine (9) community members, which were charged with developing a plan, program and budget for the future center. Over the next 15 months the final design was completed, funding was identified and bids were received.
On March 25, 2021, a Request for Proposals (RFP) was sent to 1,030 vendors/contractors for the Stephen G. Terrell Recreation Center. Fifty-six interested vendors/contractors attended a Pre-Proposal Teleconference on April 12, 2021. In total, eight (8) responses to the RFP were received.
The range of pricing came in between $38,528,841, and $45,346,775 (without alternates) and the number of construction days ranged from 502 to 660. An evaluation team independently scored the proposals based on our qualification criteria (i.e. experience of team, demonstration of ability to schedule and manage the work, location of business, ability and availability of key personnel, and ability to accommodate current workload). Following the scoring of contractor qualifications, the team met for the opening of the cost proposals. Through a thorough evaluation, interview and contract negotiation, the team has selected Adolfson & Peterson, Inc. Adolfson & Peterson, Inc.'s proposal was deemed to represent the most qualified and the best value to the City.
A detailed chronological timeline for the process identified above has been provided as an attachment for additional background information.
|
| | | | | | | | BUDGETARY IMPACT
The Stephen G Terrell Recreation Center Construction budget is currently funded as follows:
|
2007 General Obligation Bonds (Park development)
|
$
|
1,063,000
|
|
2016 General Obligation Bonds
|
$
|
16,000,000
|
|
CDC Certificates of Obligation
|
$
|
25,000,000
|
|
CDC Restricted Fund Balance
|
$
|
10,000,000
|
|
Allen Sports Association (Trail Funds)
|
$
|
3,000,000
|
|
Other 4(b) project revenues
|
$
|
66,000
|
|
Trail Design Grant (County)
|
$
|
31,177
|
|
TOTAL
|
$
|
55,160,177*
|
Project Budget as follows:
|
Architectural Design
|
$
|
3,960,177
|
|
Other Consulting
|
$
|
1,200,000
|
|
Construction
|
$
|
42,250,000
|
|
Contingency 5%
|
$
|
2,200,000
|
|
Testing/Misc.
|
$
|
350,000
|
|
Fitness Equipment
|
$
|
1,200,000
|
|
Indoor Playground
|
$
|
1,500,000
|
|
Furniture, Fixtures and Equip
|
$
|
2,000,000
|
|
Tech/AV
|
$
|
500,000
|
|
TOTAL
|
$
|
55,160,177
|
Best and Final Offer:
|
Base Proposal TOTAL
|
$
|
38,750,000
|
|
Alternates (Alt 1-10 + Trail)
|
$
|
**1,856,500
|
|
Reduction in Price
|
$
|
2,000,000
|
|
TOTAL Contract
|
$
|
40,406,500*
|
*Does not include Collin County trail construction reimbursable grant ($379,200; awarded but not yet budgeted). When added to the current project budget the revised budget will be $55,539,377 (rounded to $55,539,000 in Capital Improvements Program).
**Alt. 11 - Fire system pump not included
|
| | | | | | | | STAFF RECOMMENDATION
Staff recommends that City Council authorize the City Manager to Execute a Contract With AP Gulf States, Inc., dba Adolfson & Peterson Construction for the Construction of the Stephen G. Terrell Recreation Center in the Amount of $40,406,500.
|
| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract with AP Gulf States, Inc., dba Adolfson & Peterson Construction for the construction of the Stephen G. Terrell Recreation Center in the amount of $40,406,500.
|
|