Allen City Hall was constructed over twenty years ago and requires maintenance to ensure the integrity of the building. The Leuder rough-cut limestone panels are porous in nature and must be sealed every 8 to 10 years. The exterior stones have also developed staining and discoloration due to environmental factors that require cleaning without affecting their natural appearance. In addition, the grout between the stones wears in time and must also be replaced. Finally, the window seals have lost their elasticity and are failing to prevent moisture intrusion into the City Hall Facility.

A Request for Bid (RFB) process was used in acquiring pricing for this project, a total of seven (7) bids were received.  The bid was broken into two separate proposals due to budget concerns. Proposal 1 is to replace the caulk between the masonry, seal the masonry, replace the wet seals on the windows, and replace the worn caulking on the seal in the rotunda of City Hall.

Proposal two is to clean the stone exterior of City Hall.

These two proposals must be given to the same contractor. The three lowest bids are listed below:

Solicitation # 2020-8-127

In December 2020 the City of Allen held a Request for Qualifications (RFQ) for roofing and weatherproofing manufacturers. This process focused on providing the city the best materials, service, and warranties possible for our facilities. The Garland Company was one company selected during this process and provides detailed specifications for the Waterproofing project.

To save 10-15% on contractor markup, staff proposes to purchase material directly from The Garland Company in the amount of $144,827. Restocon Corporation is responsible for providing a materials take-off list to specify quantities needed.  In accordance with our contract, unused materials shall be returned to the supplier and the city will be refunded; likewise, if additional materials are required, overages shall be purchased at the Contractor's expense.

This project will be funded with FY19 Tax Notes, approved by the Allen City Council on July 9, 2019. The project was listed among the recommended projects for an estimated $556,000.  Consequently, this action is within the budgeted amount.

Staff recommends that the City Council Award Bid and Authorize the City Manager to Execute a Contract with Restocon Corporation for Labor, Equipment, and Installation in the Amount of $239,444 and with The Garland Company for the Materials in the Amount of $144,827 for the City Hall Waterproofing Project.

I make a motion to authorize the City Manager to execute a contract with Restocon Corporation for labor, equipment, and installation in the amount of $239,444 and with The Garland Company for the materials in the amount of $144,827 for the City Hall Waterproofing Project.