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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Award a Bid to Team Marathon Fitness, Inc., for the Purchase and Installation of Cardio Fitness Equipment at City Recreation Facilities in the Amount of $136,208. |
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| | | | | | | | | STAFF RESOURCE: | Kate Meacham, Director, Parks and Recreation
Travis Cunniff, Recreation Services Manager, Parks and Recreation
Debra Morris, Purchasing Manager |
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| | | | | | | | | BOARD / COMMISSION ACTION: | For FY21, the Allen Community Development Corporation approved a project for $200,000 to purchase and install Recreation Facility Cardio Equipment at city facilities. |
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Award a Bid to Team Marathon Fitness, Inc., for the Purchase and Installation of Cardio Fitness Equipment at City Recreation Facilities in the Amount of $136,208. |
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| | | | | | | | BACKGROUND
In FY2021, the Allen Community Development Corporation approved a project to purchase and install Recreation Facility Cardio Equipment. The purchase of recreation facility cardio equipment is intended to replace aging equipment that is currently in place and focuses on treadmills and adaptive motion trainers. Replacement and updates are essential in order to provide a high level of service and maintain a safe environment to our Allen residents and other users of the facilities.
Previously, the last full-scale replacement of cardiovascular fitness equipment was in early 2015. Scheduled preventative maintenance has been performed during this time but with cardio equipment life cycle of five years, replacing is essential to providing a safe quality experience.
On March 18, 2021, the Purchasing Division issued a Request for Proposal for Cardio Fitness Equipment and invited 577 vendors. On April 15, 2021, one proposal was received. Team Marathon Fitness, Inc., included in their response all requested equipment for Don Rodenbaugh Natatorium and Joe Farmer Recreation Center, a competitive trade-in, and the best overall value for the City of Allen. With having previous experience with Team Marathon Fitness, Inc., the City is confident in moving forward with the award.
Team Marathon Fitness, Inc., will provide services including all equipment, installation, training, preventative maintenance for one year, and a five-year extended warranty.
The remaining available approved funds will be utilized for other small cardio pieces in various facilities.
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| | | | | | | | BUDGETARY IMPACT
Allen Community Development Corporation Funds approved in FY2021.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council Authorize the City Manager to Award a Bid to Team Marathon Fitness, Inc., for the Purchase and Installation of Cardio Fitness Equipment at City Recreation Facilities in the Amount of $136,208.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to award a bid to Team Marathon Fitness, Inc., for the purchase and installation of Cardio Fitness Equipment at city recreation facilities in the amount of $136,208.
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