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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute a Contract with Advance Contracting Group for the 2021 Streets and Alley Rehabilitation Project in the Amount of $967,050. |
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| | | | | | | | | STAFF RESOURCE: | Chris Flanigan, Director of Engineering |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute a Contract with Advance Contracting Group for the 2021 Streets and Alley Rehabilitation Project in the Amount of $967,050. |
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| | | | | | | | BACKGROUND
The systematic repair and replacement of aging, cracked, and failing pavement is part of our ongoing maintenance program. By removing and replacing panels of concrete, the life span of the roadway is extended. Annual contracts, just like this, have been implemented in prior years:
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Awarded Value of Previous Street and Alley Rehabilitation Contracts
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Fiscal Year 2017
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$ 1,004,318
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Fiscal Year 2018
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$ 1,407, 431
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Fiscal Year 2019
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$ 891,478
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Fiscal Year 2020
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$ 1,111,172
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Included in the city-wide project for this fiscal year is approximately 960 square yards of alley pavement reconstruction, 6,158 square yards of roadway pavement repair, and associated curb and gutter repair, barrier free ramps, and incidental items associated with the repairs at various locations.
On April 23, 2021, eleven (11) bids were received, each proposing the time they would complete the project (in calendar days) as well as the price they were bidding. The three (3) lowest and responsive bids are below:
Bid 2021-3-69
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Contractor
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Calendar Days
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Bid Amount
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New World Contracting, LLC
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275
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$ 865,438.00
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Advance Contracting Group Construction
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130
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$ 880,107.00
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RBR Infrastructure & Road, LLC
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151
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$ 911,748.00
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This project was competitively bid and publicly advertised, with terms for selection based on "best value". Upon review of the price proposals, reference checks, past work experience of each bidder, and the time of completion bid on the project, it is recommended to award the contract to Advance Contracting Group. Time savings were considered due to the need to complete as much work during the summer months, while there is traditionally less traffic and school is not in session. This allows for less construction related delays for the traveling public and reduces impact for schools. Bids were normalized in the attached Normalized Bid Evaluation Chart to show the lowest bidder, when considering time for completion as well as absolute price. The value of each day saved was estimated to be $240 in value added to any bid with greater time proposed for completion. After evaluating the complete bid packages in this manner, Advance Contracting Group represents the best value.
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| | | | | | | | BUDGETARY IMPACT
The total budget and proposed funding sources are as follows, below.
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ST2106 - 2021 Street and Alley Rehabilitation Project (Various Locations) Award Itemization
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Bid Amount
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$ 880,107.00
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Bid Contingency (9%)
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$ 86,943.00
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TOTAL AWARD AMOUNT
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$ 967,050.00
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ST2106 - 2021 Street and Alley Rehabilitation Project (Various Locations) Project Funding Source
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Funding Source
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Proposed
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GO BOND
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$ 570,000.00
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ROADWAY IMPACT FEE ZONE 1
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$ 45,000.00
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SOLID WASTE
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$ 352,050.00
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TOTAL
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$ 967,050.00
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that Council award bid and authorize the City Manager to execute a contract with Advance Contracting Group for the 2021 Streets and Alley Rehabilitation Project in the Amount of $967,050.
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| | | | | | | | MOTION
I make a motion to Award bid and Authorize the City Manager to execute a Contract with Advance Contracting Group for the 2021 Streets and Alley Rehabilitation Project in the Amount of $967,050.
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