The City of Allen Purchasing Division issued a bid for Annual Pump Repair and Pump Station Services on February 18, 2021.  Five-hundred and forty-eight (548) vendors were invited to participate with six (6) vendor responses.  The City-owned facilities and properties requiring pump repairs and services are:

• The Courses Watters Creek Golf Course located at 7201 Chase Oaks Blvd. in Plano; TX 75025
• Stacy Road Pump Station, 700 East Stacy Rd. Allen, TX 75002
• Custer Road Pump Station, 1108 North Custer Rd. Allen, TX 75002

The types of pumps included in this scope of work include various forms of landscape pumps, fountain pumps, pumps servicing ponds and lakes, pool pumps, pump stations and other related pumps for water usage.  All Pump Station Facilities have permanent onsite overhead hoists and trolleys to assist with the removal and repair of the pump and motor equipment.  Some equipment varies in sizes, but discharge sides are primarily 14",16",18".

The types of services performed under the contract include troubleshooting equipment, testing, alignment, dynamic balancing, vibration analysis, doppler flow measure, diagnostics, annual preventative maintenance, dive services, electric motors, on-site welding, and valve maintenance.

The bidders determined to be the most advantageous to the City of Allen are Rotaserv and Professional Turf Products.  Professional Turf Products is recommended as the authorized Distributor for Watertronic, Watervision and Ebarra pumps.  Rotaserv is recommended for award as the lowest responsible bidder.

The initial term of this Agreement shall begin on April 29, 2021, and continue until April 28, 2022.  The City maintains the right to automatically renew this agreement for up to two additional on year renewal terms at the City's sole discretion. 

Funding is expensed to Community Services and Parks and Recreation in the respective operating budgets.

Award Bid and Authorize the City Manager to Execute Contracts with Rotaserv, LP and Professional Turf Products, LP for Pump Repairs and Services at The Courses at Watters Creek Golf Course, Stacy Road Pump Station, and Custer Road Pump Station in the Amount of $110,000.

I make a motion to award bid and authorize the City Manager to execute contracts with Rotaserv, LP and Professional Turf Products for pump repairs and services at Watters Creek Golf Course, Stacy Road Pump Station, and Custer Road Pump Station in the amount of $110,000.