Item Coversheet

CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:SeptemberĀ 14, 2021
SUBJECT:

Conduct a Public Hearing on the Fiscal Year 2021-2022 Budget as Required by Article IV, Section 4.04 of the Allen City Charter and Adopt an Ordinance Approving the Fiscal Year 2021-2022 Budget, Amending the Fiscal Year 2020-2021 Budget, and Approving the 2022-2026 Capital Improvement Program.

STAFF RESOURCE:

Pete Phillis, Chief Financial Officer

Chris Landrum, Assistant Chief Financial Officer

Rebecca Brack, Budget Officer

PREVIOUS COUNCIL ACTION:

On July 27, 2021, City Council set Tuesday, September 14, 2021, as the Public Hearing Date Regarding the City Budget.

ACTION PROPOSED:

Conduct a Public Hearing on the Fiscal Year 2021-2022 Budget as Required by Article IV, Section 4.04 of the Allen City Charter and Adopt an Ordinance Approving the Fiscal Year 2021-2022 Budget, Amending the Fiscal Year 2020-2021 Budget, and Approving the 2022-2026 Capital Improvement Program.




BACKGROUND

The budget process for the City of Allen begins in January and culminates in the action by the City Council to adopt the budget and set the tax rate. This process includes the City Council Strategic Planning Session held in January and the City Council Budget Workshop that was held August 13-15, among other scheduled meetings.

 

The City Charter requires that the City Council set and conduct a Public Hearing on the Budget. September 14, 2021, is the date City Council set for the public hearing on the budget. The City Charter mandates that no other business may be conducted at the hearing. As stated in the City Charter, a Notice of Public Hearing on the Budget must be published 5-15  days prior to the hearing. The notice of the public hearing was published on September 2, 2021; in the Allen American newspaper. Before the tax rate is adopted, an Ordinance approving the budget and setting the appropriations must be adopted. The Ordinance approving the budget sets the appropriations for Fiscal Year 2021-2022, amends the existing Fiscal Year 2020-2021 budget, and accepts the 2022-2026 Capital Improvement Program (CIP), and authorizes the City Manager to make adjustments as specified in the Ordinance.

 

Local Government Code Chapter 102.007 (c) requires an additional motion. Beginning September 1, 2007, adoption of a budget that requires raising more revenue from property taxes than in the previous year also requires a separate vote of the government body to ratify the property tax increase reflected in the budget. This separate vote is in addition to the vote to adopt the budget and the vote to set the tax rate.


BUDGETARY IMPACT

The FY2021-2022 Proposed Expenditure Budget totals $300,359,083 for all funds. The FY2021-2022 Proposed Revenue Estimate plus beginning Fund Balance totals $436,641,694 for all funds. Please refer to the attached Combined Budget Summary for further details.

 

Following the public hearing a record vote will set the Fiscal Year 2021-2022 budget and amends the existing Fiscal year 2020-2021 budget.


STAFF RECOMMENDATION

Staff recommends that the Allen City Council conduct a public hearing and adopt an Ordinance approving the Fiscal Year 2021-2022 budget, amending the Fiscal Year 2020-2021 budget, accepting the 2022-2026 Capital Improvement Program, and authorizing the City Manager to make adjustments as specified. The 2022-2026 Capital Improvement Program was previously distributed at the July 27, 2021, regular City Council meeting.
MOTION

The City Council will need to make 2 separate motions and take 2 separate votes:

 

Motion for first vote:

 

I make a motion to adopt Ordinance No. _________ approving the Fiscal Year 2021-2022 budget, amending the Fiscal Year 2020-2021 budget, and approving the 2022-2026 Capital Improvement Program.

 

AND, Motion for second vote:

 

I make a motion to ratify the increase in property tax revenues reflected in the Fiscal Year 2021-2022 budget.



ATTACHMENTS:
Description
Ordinance
FY21-22 Budget Book
Combined Summaries