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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | January 26, 2021 |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Purchase Tires for Fleet Vehicles with Just Tires (Goodyear), Graham Truck & Tire Center, Blagg Tire, Southern Tire Mart, and T&W Tire, with an Option for Two One-Year Renewals for an Estimated Annual Amount of $175,000. |
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| | | | | | | | | STAFF RESOURCE: | Debra Morris, Purchasing Manager
Casey Bennett, Purchasing Analyst |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Purchase Tires for Fleet Vehicles with Just Tires (Goodyear), Graham Truck & Tire Center, Blagg Tire, Southern Tire Mart, and T&W Tire, with an Option for Two One-Year Renewals for an Estimated Annual Amount of $175,000. |
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| | | | | | | | BACKGROUND
The City of Allen recognizes the advantages of teaming with like governmental agencies for large-volume procurement opportunities needed for immediate delivery. The State of Texas Government Code has given municipalities the authority to participate in cooperative purchasing programs such as the Collin County Governmental Purchasers Forum under Section 791.003 and 791.011. Staff determines the most advantageous options for procuring goods and services before recommending award, such as bidding on our own or participation in a cooperative purchasing program.
The City of Allen Purchasing Division served as the lead agency in developing the specifications and soliciting the bid documents on behalf of the Collin County Governmental Purchasers Forum. The participating agencies include the following:
- City of Allen
- Allen ISD
- City of Frisco
- Collin County Community College
- Lovejoy ISD
Five bids were received and opened on December 31, 2020, by the City of Allen Purchasing Division. It was determined by staff that Just Tires (Goodyear) and Graham Truck & Tire Center provide the best value to meet the needs of the City of Allen. Blagg Tire, Southern Tire Mart, and T&W Tire have provided best value bids meeting the various needs and multiple locations of the Collin County Governmental Purchasers Forum.
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| | | | | | | | BUDGETARY IMPACT
The purchases will be funded through the operating funds of the various City departments. Participating agencies from the Collin County Governmental Purchasers Forum will be billed directly for goods and services rendered.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council award bid and authorize the City Manager to Purchase Tires for Fleet Vehicles with Just Tires (Goodyear), Graham Truck & Tire Center, Blagg Tire, Southern Tire Mart, and T&W Tire, with an Option for Two One-Year Renewals for an Estimated Annual Amount of $175,000.
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| | | | | | | | MOTION
I make a motion to award bid and authorize the City Manager to Purchase Tires for Fleet Vehicles with Just Tires (Goodyear), Graham Truck & Tire Center, Blagg Tire, Southern Tire Mart, and T&W Tire, with an Option for Two One-Year Renewals for an Estimated Annual Amount of $175,000.
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| ATTACHMENTS: | | Description | | Bid |
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