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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | January 26, 2021 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Contract Amendment with TB2 Services, dba Aire Dynamics, Inc., for Additional HVAC Preventative Maintenance and Repair Services at all City Facilities, Increasing the Total Amount to $400,000. |
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| | | | | | | | | STAFF RESOURCE: | Debra Morris, Purchasing Manager
Casey Bennett, Purchasing Analyst |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | On January 11, 2019, Council authorized the City Manager to execute a contract with TB2 Services, dba Aire Dynamics Inc. as the Primary Vendor for the Annual HVAC Preventative Maintenance and Repair Services for City Facilities for an amount of $300,000 and establish a contract with CEC Facilities Group, LLC., as the Secondary Vendor. |
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a Contract Amendment with TB2 Services, dba Aire Dynamics, Inc., for Additional HVAC Preventative Maintenance and Repair Services at all City Facilities, Increasing the Total Amount to $400,000. |
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| | | | | | | | BACKGROUND
Aire Dynamics is the primary contracted vendor for the annual preventative maintenance and repair for all city facilities with exception of Allen Event Center (AEC). Previously, the AEC had a separate contract with a different vendor for HVAC services. This contract has reached the full term. The cost of HVAC preventative maintenance and repair services for the AEC will increase the contract by $100,000. The AEC will be added to the City Contract for annual HVAC services through this amendment, increasing the annual cost of services from $300,000 to $400,000.
The first term of this agreement began on January 23, 2019, for a period of one year with two renewal terms of one year each. This contract will reach full term on January 22, 2022.
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| | | | | | | | BUDGETARY IMPACT
Funding for the annual contract for HVAC Maintenance and Repair is available in the operating budgets within the General Fund and within the Water and Sewer Fund.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to execute a contract amendment with TB2 Services, dba Aire Dynamics, Inc., for additional HVAC Preventative Maintenance and Repair Services at all City Facilities, increasing the total amount to $400,000.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract amendment with TB2 Services, dba Aire Dynamics, Inc., for additional HVAC Preventative Maintenance and Repair Services at all City Facilities, increasing the total amount to $400,000.
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