National Air Duct Cleaner Association Assessment Cleaning and Restoration standards recommend an annual inspection of ducting and the EPA provides guidelines for when cleaning is necessary. Investigation of ducting in our facilities has shown a build-up of debris and dust throughout the systems of several facilities. Most of our facilities have not received duct cleaning since their original construction. Regular cleaning improves air quality within a facility, removes blockages, and reduces stress on the air-circulation system.

Staff has determined that Allen City Hall, Municipal Court and Parks and Recreation building, Allen Public Library, and the Municipal Service Center are facilities that need to receive HVAC duct cleaning at this time. The Police Department Headquarters received a full HVAC duct cleaning in 2019. Staff intends to perform cleaning on additional facilities in future fiscal years so that all city facilities are on a routine cleaning cycle.

The duct cleaning will remove particulate matter, growth, and debris that builds up in the system through the course of its yearly use. The process will clean the ducting, air handlers, and various mechanical components of air-condition systems in each facility. This is also necessary before the installation of the ion cleaning system as a dirty system increases the strain on the ion cleaners to purify the air passing through the sterilizer. Clean ducts will improve the lifespan of the new ion cleaning system as well. Best value for this service has been established through the use of a Buyboard Cooperative Contract. This purchase will be made through the Buyboard Cooperative Purchasing, Contract number 591-19 executed on October 1, 2019, and effective through September 30, 2022.

The project will be funded with facilities maintenance funds, within the approved budget for this fiscal year.

Staff recommends that Council Authorize the City Manager to Execute a Contract with Restoration Specialists through the Buyboard Purchasing Cooperative for the Facilities Duct Cleaning Project in the Amount of $187,691.

I make a motion to authorize the City Manager to Authorize the City Manager to execute a Contract with Restoration Specialists through the Buyboard Purchasing Cooperative for the Facilities Duct Cleaning Project in the Amount of $187,691.