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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | December 8, 2020 |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Purchase Public Safety Vehicle Equipment from Priority Public Safety and Pursuit Safety, Inc., in the Amount of $325,000. |
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| | | | | | | | | STAFF RESOURCE: | Debra Morris, Purchasing Manager
Casey Bennett, Purchasing Analyst |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Purchase Public Safety Vehicle Equipment from Priority Public Safety and Pursuit Safety, Inc. in the Amount of $325,000. |
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| | | | | | | | BACKGROUND
Bids were received and opened on August 28, 2020, by the City of Allen Purchasing Division. Three (3) bid responses were received. One hundred and eighty-five (185) vendors were notified through our online bid notification system.
Priority Public Safety is the apparent low bidder. Priority Public Safety has met the vehicle equipment needs of the City's department since 2015 and will continue to provide this service to the City with the right to extend the annual services for four (4) additional years with options to be exercised at the City's discretion.
In addition to awarding to Priority Public Safety, the Purchasing Division awarded Pursuit Safety, Inc., as the Secondary Award. Pursuit Safety, Inc., has previously provided this service to the City of Allen Police Department and various entities in Collin County and DFW area. There are currently fourteen (14) other government entities (i.e. Dallas County, City of Desoto, City of Mesquite, etc.) currently utilizing the City of Allen's awarded contract to Pursuit Safety, Inc.
This proposal would allow the Police Department and all other City departments to purchase and install emergency lights, radios, and allied equipment (in-car video/computer systems and graphics) without interruption if for any reason Priority Public Safety is unable to accommodate the City's needs.
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| | | | | | | | BUDGETARY IMPACT
The primary funding of this annual contract will come from the Vehicle Replacement and Operating Funds. The total estimated annual expenditure for the purchase of vehicle equipment and installation services is $325,000.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council award bid and authorize the City Manager to purchase public safety vehicle equipment from Priority Public Safety and Pursuit Safety, Inc., in the amount of $325,000.
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| | | | | | | | MOTION
I make a motion to award bid and authorize the City Manager to purchase public safety vehicle equipment from Priority Public Safety and Pursuit Safety, Inc., in the Amount of $325,000.
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