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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Approve the Purchase of Various Audio-Visual Equipment for the Allen Central Fire Station from Digital Resources Inc. in the Amount of $149,881.04. |
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| | | | | | | | | STAFF RESOURCE: | Chris Flanigan, Director of Engineering
John Boyd, Fire Chief |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | On May 23, 2017, City Council authorized the City Manager to execute a Professional Services Agreement with PGAL in the amount of $200,085 for architectural/engineering services for Phase I of the Central Fire Station Remodel & Expansion Project.
On February 28, 2018, City Council authorized the City Manager to execute a Professional Services Agreement with PGAL in the amount of $492,275 for architectural/engineering services for Phase II of the Central Fire Station Remodel & Expansion Project.
On May 14, 2019, City Council authorized the City Manager to execute a Construction Contract with Crossland Construction in the amount of $6,301,931.91 for Construction of the Central Fire Station Remodel & Expansion.
On September 24, 2019, City Council authorized the City Manager to execute a Construction Contract with US Digital Design in the amount of $102,623.93 for Construction of the Central Fire Station Remodel & Expansion |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Approve the purchase of various Audio-Visual Equipment for the Allen Central Fire Station from Digital Resources Inc. in the amount of $149,881.04. |
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| | | | | | | | BACKGROUND
The City of Allen is renovating and expanding the Fire Station and Administration area of the Allen Central Fire Station. As part of this renovation, new Audio-Visual Equipment is necessary to meet the operational and training needs of the Fire personnel and is not included in the general construction contract with Crossland Construction, nearing completion. For large purchases, it is customary to separate-out equipment procurement from construction contracts, in order to avoid the 10-15% overhead and mark-up a general contractor would otherwise charge. The equipment includes but is not limited to conferencing equipment in the offices, meeting rooms, training spaces and conference spaces.
Bids were solicited as part of solicitation #2020-3-69 and 4 responsive bids were received.
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Proposer
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Proposal
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Digital Resources, Inc.
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$149,881.04
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Ford Audio-Video Systems LLC
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$154,611.59
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Whitlock Audio Fidelity Communications Corporation
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$163,103.00
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Network Cabling Services
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$199,116.21
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| | | | | | | | BUDGETARY IMPACT
The total cost of the Audio-Visual Equipment is $149,881.04. Funding will include $70,000.00 from McDermott Estate Funds and will utilize $79,881.04 of General Obligation Bond funds sold in 2019 and approved by the voters in 2016.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends to Award Bid and Authorize
the City Manager to Approve the purchase of various Audio-Visual Equipment for the
Allen Central Fire Station from Digital Resources Inc in the amount of $149,881.04.
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| | | | | | | | MOTION
I make a motion to Award Bid and Authorize the City Manager to Approve the purchase of various Audio-Visual Equipment for the Allen Central Fire Station from Digital Resources Inc. in the amount of $149,881.04.
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