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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | September 24, 2019 |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute a Contract with L.J. Design & Construction, LLC for the Construction of Twin Creeks Civic Space Renovation in the Amount of $437,757. |
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| | | | | | | | | STAFF RESOURCE: |
Brian Bristow, Assistant Director of Parks and Recreation
Matt McComb, Park Planning and Development Manager
Laura Cuellar, Landscape Architect
Ellen Ataie, Senior Buyer |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | Council Adopted Ordinance No. 3440-11-16 on
11/22/16 to Amend the Development Regulations of PD-108 in Conjunction with a Facilities
Agreement to Convey the Required Civic Space Area to the City to Develop and Maintain. |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute a Contract with L.J. Design & Construction, LLC for the Construction of Twin Creeks Civic Space Renovation in the Amount of $437,757. |
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| | | | | | | | BACKGROUND
The Twin Creeks Civic
Space property, located just south of Pinstack, was conveyed to the city through a facilities agreement by the
three adjacent landowners in 2016. Per this agreement, the city will develop
the property as civic space/parkland to include items such as trail, site
furniture, lighting, and a shelter; and the three land owners will continue to
pay the city an annual maintenance fee.
Funding, Bidding for Construction
The Purchasing
Division received six (6) responses to Bid # 2019-5-52 on July 11, 2019. The
City of Allen is recommending an award to L.J. Design & Construction, LLC for the Twin Creeks Civic Space Renovation. Total Amount of contract is
identified in the amount of $437,756.95. This includes the base bid and alternate bid with the removal of the 16'x16' trellis ($45,106.56). LJ Design is not
the lowest bid, but they are the lowest, most responsive bidder meeting our
scope and project timeline. Another vendor came in as low bid, but performance concerns on a
current project have prevented an award for this project. The second low
bidder submitted a much longer project timeline of 120 days. The calculation
of days and the overall evaluation has resulted in a recommendation for L.J.
Design as the most qualified bidder who
met all of the specifications for this project within an appropriate timeline.
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Contractor
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Project
Amount
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Calendar
Days
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L.J. Design & Construction, LLC
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$437,757
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80
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| | | | | | | | BUDGETARY IMPACT
The project is to be funded from CDC, CDC Trail Funds, and Non-Bonds.
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Twin Creeks Civic Space Renovations Project Funding
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Fund
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Amount
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CDC
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$160,000
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CDC Trail Funds
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$112,000
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Non-Bonds
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$165,757
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TOTAL
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$437,757
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to execute a contract with L.J. Design & Construction, LLC for the construction of Twin Creeks Civic Space Renovation in the amount of $437,757.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract with L.J. Design & Construction, LLC for the construction of Twin Creeks Civic Space Renovation in the amount of $437,757.
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