| | | | | | | |
CITY COUNCIL AGENDA COMMUNICATION |
|
| | | | | | | | | AGENDA DATE: | September 24, 2019 |
|
| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute a Contract with FS360, LLC as the Primary Vendor and KT Contracting - Concrete Series, LLC and CI Pavement as the Secondary Vendors for On-Call Concrete Repair and Trail Maintenance in the Annual Amount of $1,500,000 with Two (2) Optional One-Year Renewals. |
|
| | | | | | | | | STAFF RESOURCE: | Jimmy Knipp, Assistant Director of Community Services
Matt McComb, Landscape Architect
Debra Morris, Purchasing Manager |
|
| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute a Contract with FS360, LLC as the Primary Vendor and KT Contracting - Concrete Series, LLC and CI Pavement as the Secondary Vendors for On-Call Concrete Repair and Trail Maintenance in the Annual Amount of $1,500,000 with Two (2) Optional One-Year Renewals. |
|
| | | | | | | | BACKGROUND
The Annual On-Call Concrete Repair and Trail Maintenance Program involves standard and emergency street, sidewalk, alley and trail repairs throughout the City. The purpose of this bid is to provide a one-year agreement with two, one-year renewal options for unit pricing for concrete pavement repairs at unspecified locations throughout the City. The bid also includes various maintenance items associated with the concrete infrastructure such as safety railing, curbs, ramps, gabions, etc.
The Purchasing Division solicited eight hundred and sixty three (863) vendors and received nine (9) responses to Bid #2019-8-81 on September 6, 2019.
The hypothetical quantities in the bid document were developed for the purpose of choosing a bidder, and are not in any way an estimate of the work that will be asked of the chosen bidder. Unit pricing for various tasks related to concrete repair and replacement were solicited from each bidder. The individual unit prices were then totaled to provide the method for choosing the low bid. These unit prices will be the basis of payment for completed work if and when requested by the City.
Work will be solicited from the winning bidder at the provided unit prices over the course of the year based on need. In the event that the low bidder is unable to perform the services satisfactorily, the second and third lowest bids are recommended for secondary vendor contracts.
The total annual amount expended through this authorization will not exceed $1,500,000.
The bid tab for the procurement is provided as an attachment.
|
| | | | | | | | BUDGETARY IMPACT
This item will be funded by the appropriate funding source as it relates to each specific project, as follows:
Parks and Recreation - CDC Trail Maintenance - $200,000
General Fund & Drainage Fund - $1,000,000
2016 GO Bond Projects - GO Bond Funds - $300,000
|
| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council award bid and authorize the City Manager to execute a contract with FS360, LLC as the primary vendor and KT Contracting - Concrete Series, LLC and CI Pavement as the secondary vendors for on-call concrete repair and trail maintenance in the annual amount of $1,500,000 with two (2) optional one-year renewals.
|
| | | | | | | | MOTION
I make a motion to award bid and authorize the City Manager to execute a contract with FS360, LLC as the primary vendor and KT Contracting - Concrete Series, LLC and CI Pavement as the secondary vendors for on-call concrete repair and trail maintenance in the annual amount of $1,500,000 with two (2) optional one-year renewals.
|
|