The purpose of this bid is to provide water and sewer parts and supplies for the Water and Sewer Division of the Community Services Department. The Water and Sewer Operating Fund includes the funds for water and sewer parts and supplies.  The annual contract will allow the City to better manage its resources and control costs. Vendors were notified of the solicitation for bid number 2019-6-62 via our online bidding system and our advertisement in the Allen American.

On July 29, 2019, the Purchasing Division received bids to provide Water and Sewer Parts and Supplies.  A total of four hundred and sixty two  (462) vendors were solicited and three (3) bid responses were received. In order to secure the best overall pricing on a variety of parts and supplies in variable quantities, it is recommended to award to Core and Main (HD Supply Waterworks), Ferguson Waterworks and APSCO Supply based on individual line item costs.  Staff recommends approval of a one-year contract with options to renew for two (2) one-year periods.  The annual expenditure of the contract shall not exceed $100,000.

The funding for this contract is budgeted in the Water and Sewer General Operating Fund. 

Staff recommends that the City Council award bid and authorize the City Manager to execute the purchase of water and sewer parts and supplies with Core and Main DBA HD Supply Waterworks, Ferguson Waterworks and APSCO Supply for an annual amount of $100,000 for one year with options for two (2) one-year renewals.

I make a motion to award bid and authorize the City Manager to execute the purchase of water and sewer parts and supplies with Core and Main DBA HD Supply Waterworks, Ferguson Waterworks and APSCO Supply for an annual amount of $100,000 for one year with options for two (2) one-year renewals.