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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | August 13, 2019 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Contract with Duro-Last, Inc. through The Interlocal Purchasing System (TIPS) in the Amount of $1,500,000 for the Allen Event Center Roof Replacement. |
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| | | | | | | | | STAFF RESOURCE: | Tim Dentler, Director, Parks and Recreation
David Angeles, Assistant Director, Parks and Recreation
Bill Herman, General Manager, Allen Event Center |
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a Contract with Duro-Last, Inc. through The Interlocal Purchasing System (TIPS) in the Amount of $1,500,000 for the Allen Event Center Roof Replacement. |
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| | | | | | | | BACKGROUND
In May of 2019 a hailstorm caused tens of thousands of hail hits to the City of Allen Event Center Roof. Working with our Risk Management Pool, Texas Municipal League (TML), and our assessor, 4T Partnership LLC. staff examined the roof and filed an insurance claim in regard to the damage, which was approved. To prevent further water damage, a triage team was dispatched at the expense of TML. They began patching and sealing the damage to prevent further water intrusion. In the interest of preventing further damage TML is upgrading the roof with a thicker PVC layer. These repairs are anticipated to last approximately 20 years or more with proper maintenance and are a cost-effective measure of restoration and preventing further damage.
On Wednesday July 1st, 2019 we received the proposal from TML's selected vendor Duro-Last for the upgraded roof. Duro-Last, Inc. has been selected based on the recommendation of TML and through The Interlocal Purchasing System (TIPS):
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Contractor
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Calendar Days
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Bid Amount
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Duro-Last, Inc
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90
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$1,264,858.53
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| | | | | | | | BUDGETARY IMPACT
The following are estimated project costs and funding:
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City of Allen Event Center Roof Replacement
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Description
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Costs
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Construction Costs
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1,144,251
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Bond and Administration
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79,986.35
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Lightning Protection and Life Safety
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40,621.18
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6 % Contingency*
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235,141.47
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TOTAL
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1,500,000.00
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*This project contingency is dependent of TML's approval of supplemental claims.
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City of Allen Event Center Roof Replacement
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Funding Source
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Proposed
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Transfer from TML
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1,263,858.53
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Fund 1480320-6601*
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$1,000.00
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Supplemental from TML pending approval
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$235,141.47
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TOTAL
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$1,500,000.00
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*The City's deductible on the hail claim is $1,000
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that Council authorize the City Manager to execute a contract with Duro-Last, Inc. in the amount of $1,500,000.00 for the City of Allen Event Center Roof Replacement.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract with Duro-Last, Inc. in the amount of $1,500,000.00 for the City of Allen Event Center Roof Replacement.
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