As part of the Information Technology Strategic Plan, the City's server operating systems, desktop operating systems and versions of Microsoft Office have been regularly updated. This is accomplished through an Interlocal Agreement with the State of Texas Department of Information Resources ("DIR") for the purpose of purchasing selected information technology items.

Since the current contract terms are coming to a close it is necessary to execute a new agreement for the organization's Microsoft Network, Cloud, Mobile and Server and Desktop Software. This agreement includes Office 365 software plus server and database subscription that allows the use of Microsoft Office apps through hosted versions of Exchange Server, SharePoint, SQL, and Office Online, as well as access to Office software.  It also includes server and database licensing that runs on dozens of virtual and physical systems that serve all departments and the public.

Funding is included in the General Fund Information Technology Department operating budget.

Staff recommends that the City Council authorize the City Manager to execute a three-year agreement with Microsoft Corporation through SHI Government Solutions, Inc., to provide current Microsoft Cloud, Server, Mobile and Desktop Software in the annual amount of $260,402.

I make a motion to authorize the City Manager to execute a three-year agreement with Microsoft Corporation through SHI Government Solutions, Inc., to provide current Microsoft Cloud, Server, Mobile and Desktop Software in the annual amount of $260,402.