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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | AGENDA DATE: | AprilĀ 9, 2019 |
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| | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute Annual Contracts with Customer Direct Apparel LLC, Ad-Wear and Specialty of Texas Inc., Cavender's, and Northern Imports DBA Work Wear Safety Shoes for the Direct Purchase of Uniform Apparel and Footwear in the Annual Amount of $110,000 with the Option for Two, One-Year Renewals. |
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| | | | | | | | STAFF RESOURCE: | Debra Morris, Purchasing Manager
Ellen Ataie, Senior Buyer |
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| | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute Annual Contracts with Customer Direct Apparel LLC, Ad-Wear and Specialty of Texas Inc., Cavender's, and Northern Imports DBA Work Wear Safety Shoes for the Direct Purchase of Uniform Apparel and Footwear in the Annual Amount of $110,000 with the Option for Two, One-Year Renewals. |
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| | | | | | | | BACKGROUND
The City of Allen Purchasing Division solicited proposals for the direct purchase of uniforms, custom apparel and footwear. A total of two-hundred and twenty-nine suppliers were invited to participate through the eBid system. On January 10, 2019, the City received a total of sixteen proposals.
The solicitation has four categories for which suppliers could submit an offer. The award recommendation is based on awarding to the high-scoring proposals in several categories which represented the best value to the City. The recommendation for award is as follows:
Supplier
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Category Award
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Annual Contract
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Customer Direct Apparel LLC
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a) Uniform Polos, Woven Tops, Pants, and Miscellaneous Apparel
b) Screen Print and Custom Knit Tees
c) Outerwear
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$60,000
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Ad-Wear and Specialty of Texas, Inc.
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b) Screen Print and Custom Knit Tees
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$30,000
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Ad-Wear and Specialty of Texas, Inc. (Secondary)
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a) Uniform Polos, Woven Tops, Pants and Miscellaneous Apparel
c) Outerwear
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n/a
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Northern Imports DBA Work Wear Safety Shoes
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d) Uniform Footwear
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$20,000
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Cavender's
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d) Uniform Footwear
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Customer Direct Apparel LLC will be awarded a contract as the primary supplier of uniform apparel. Ad-Wear and Specialty of Texas, Inc. will be awarded a contract as the Secondary contracted vendor for uniform polos, woven tops, pants and miscellaneous apparel in the event that Customer Direct Apparel LLC is unable to fulfill their contractual obligations. In addition, Ad-Wear and Specialty will be awarded a contract for certain screen print and custom knit tees where their pricing was advantageous. Work Wear Safety Shoes and Cavender's will both be awarded contracts for footwear. This award excludes public safety uniforms and uniform rentals, which are covered under other agreements.
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| | | | | | | | BUDGETARY IMPACT
Expenditures for annual uniform services are included in the FY 2019 approved budget.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends to award bid and authorize the City Manager to execute annual contracts with Customer Direct Apparel LLC, Ad-Wear and Specialty of Texas, Inc., Cavender's, and Northern Imports DBA Work Wear Safety Shoes for the direct purchase of uniform apparel and footwear in the amount of $110,000 with the option for two, one year renewals.
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| | | | | | | | MOTION
I make a motion to award bid and authorize the City Manager to execute annual contracts with Customer Direct Apparel LLC, Ad-Wear and Specialty of Texas, Inc., Cavender's, and Northern Imports DBA Work Wear Safety Shoes for the direct purchase of uniform apparel and footwear in the amount of $110,000 with the option for two, one year renewals.
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