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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | November 27, 2018 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Local Project Advance Funding Agreement (LPAFA) with The State of Texas Acting By and Through The Texas Department of Transportation for Funding Intersection Improvements at Stacy Road and Greenville Avenue. |
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| | | | | | | | | STAFF RESOURCE: | Chris Flanigan, Director of Engineering |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | On February 8, 2011, City Council adopted a Resolution supporting the Texas Department of Transportation plan to reconstruct Stacy Road from Greenville Avenue to FM 1378 as a four-lane divided arterial.
On February 22, 2011, City Council adopted a Resolution approving the terms and conditions of the Local Project Advance Funding Agreement (LPAFA) with The State of Texas acting by and through The Texas Department of Transportation for funding Stacy Road Right of Way Acquisition.
On November 12, 2013, City Council adopted a Resolution authorizing the City Manager to enter into an Interlocal Agreement between the City of Allen, Town of Fairview, and Collin County concerning the construction of Stacy Road from Greenville Avenue to FM 1378 and established a project budget in the amount of $1,100,605.
On December 13, 2016, City Council adopted a Resolution authorizing the City Manager to enter into an Interlocal Agreement between the City of Allen and Town of Fairview concerning the improvements to the intersection at Greenville Avenue and Stacy Road and to amend the project budget to $1,314,105.
On June 12, 2018, City Council adopted a Resolution authorizing the City Manager to enter into an amended and restated Interlocal Cooperation Agreement between the City of Allen and Town of Fairview concerning the Stacy Road and Greenville Avenue Intersection. |
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a Local Project Advance Funding Agreement (LPAFA) with The State of Texas Acting By and Through The Texas Department of Transportation for Funding Intersection Improvements at Stacy Road and Greenville Avenue. |
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| | | | | | | | BACKGROUND
The Texas Department of Transportation (TxDOT) design of the Stacy Road project did not intend to build the Stacy & Greenville intersection to the fullest extent. Intending only to address current traffic, the design did not plan to add the maximum lanes needed for the foreseeable future. TxDOT agreed to incorporate the request from Allen and Fairview for additional improvements to be included with the active TxDOT project. Specifically, these improvements will be additional lanes of travel added to the intersection and associated modifications to the proposed permanent traffic signal (in accordance with plans prepared and approved by the City of Allen and Town of Fairview). TxDOT requires that the additional improvements are to be funded by the City of Allen and Town of Fairview.
Proposed improvements include:
- Additional second left-turn lanes on each side of the intersection
- Additional westbound thru-lane
- Additional northbound thru-lane and the movement of the right-turn lane onto Stacy Road outward
- Installation of landscape pavers along SH 5/FM 2786 (Stacy Road) intersection
- Traffic signal revisions (to accommodate the additional lanes proposed)
- Conduit and pull-boxes installed between the median noses throughout the project for the future installation of streetlights (at an undetermined, future date). This will save Allen/Fairview from having to invest in the expensive undertaking of boring conduit underneath the new pavement.
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| | | | | | | | BUDGETARY IMPACT
The improvement costs are outlined in the agreement to be $400,161.35:
| Summary of costs within Agreement*: |
Additional pavement at Stacy/Greenville Intersection
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$266,176.02 |
Signal modifications required at Stacy/Greenville
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$62,860.78 |
| Subtotal Eligible for cost-share with Fairview |
$329,036.80 |
Conduit Installation for future streetlights
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$71,124.55 |
| GRAND TOTAL |
$400,161.35 |
*All Values include Direct and Indirect Costs Assessed by TxDOT
The Interlocal Agreement with Fairview executed in June 2018, establishes cost-share of intersection improvements between the two communities - Allen (67%) and Fairview (33% or up to $95,000 whichever is lower). Per the agreement, Allen will pay TxDOT the total cost and Fairview will reimburse Allen their portion within 15 days of receiving an invoice.
Regarding the streetlight conduit installation, the City of Allen is paying the entire cost today. However, before a project is undertaken to install streetlighting in the future, the two communities will need to share costs for the design and installation of the lights. At the time that agreement is drafted, it is expected that City of Allen staff will negotiate recoupment of these expenses at that time. This follows the same arrangement for improved segments of Stacy Road today, where landscaping and streetlights exist (i.e. between US75 and Greenville Avenue) - the Town of Fairview and the City of Allen shared installation and ongoing maintenance costs.
Funding for the total contract amount with TxDOT will come from non-bond capital funds within the Capital Improvement Program. Likewise, payment from Fairview will be deposited into a non-bond capital account.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that City Council authorize the City Manager to execute a Local Project Advance Funding Agreement (LPAFA) with the State of Texas acting by and through the Texas Department of Transportation for funding intersection improvements at Stacy Road and Greenville Avenue.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a Local Project Advance Funding Agreement (LPAFA) with the State of Texas acting by and through the Texas Department of Transportation for funding intersection improvements at Stacy Road and Greenville Avenue.
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