Item Coversheet

CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:September 11, 2018
SUBJECT:

Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement between the Cities of Allen and Plano to Operate a Joint Radio Communications System.

STAFF RESOURCE:

Eric Matthews, IT Director

Brian Harvey, Police Chief

Jonathan Boyd, Fire Chief

PREVIOUS COUNCIL ACTION:

On May 12, 2009, City Council adopted Resolution No. 2822-5-09(R) authorizing an Interlocal Agreement between Allen and Plano for a Joint Radio Communications System for Municipal Services.

ACTION PROPOSED:

Adopt a Resolution Authorizing the City Manager to Execute an Interlocal Agreement between the Cities of Allen and Plano to Operate a Joint Radio Communications System.




BACKGROUND

On May 12, 2009, City Council adopted Resolution No. 2822-5-09(R) authorizing an Interlocal Agreement between Allen and Plano for a Joint Radio Communications System for Municipal Services.  Through this agreement, Allen and Plano own the system and reserve the right to seek additional subscribers. The revenue from any additional subscribers will be held by Allen and Plano and used to support the jointly owned radio system infrastructure.

 

The original agreement was due to expire in 2019.  This new agreement renews the agreement annually without expiration unless one of the parties chooses to dissolve the agreement.  Additionally, the cost sharing structure and terms of use were updated.

 

The goal of the changes and renewal of the agreement is to continue the longstanding and successful joint ownership of the system.  The investments from Allen and Plano, along with the other subscribing members over the years, have provided a robust solution that would not have been possible alone.  By continuing our commitment to shared services, the citizens benefit through a lower total cost of ownership and higher level of resilience and service for our public safety and general government radio users.


BUDGETARY IMPACT

Funding to contribute Allen's portion of the joint radio system is budgeted in the general fund.  The estimated annual contribution by Allen is approximately $230,000 which covers Allen's portion of operations and maintenance of the radio shop along with the infrastructure to support the radio system.


STAFF RECOMMENDATION

Staff recommends the City Council adopt a Resolution Authorizing the City Manager to execute an Interlocal Agreement between the Cities of Allen and Plano to Operate a Joint Radio Communications System.


MOTION

I make a motion to adopt Resolution No. _________ authorizing the City Manager to execute an Interlocal Agreement with the City of Plano to operate a Joint Radio Communications System.



ATTACHMENTS:
Description
Resolution
Interlocal Agreement for Joint Radio Communications System