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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | November 28, 2017 |
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| | | | | | | | | SUBJECT: |
Award Bid and Authorize the City Manager to Execute the Purchase of Tires for Fleet Vehicles with Goodyear, Graham Truck & Tire Center, McKinney Tire, and Southern Tire Mart in the Estimated Annual Amount of $150,000 with the Option for Two One-Year Renewals.
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| | | | | | | | | STAFF RESOURCE: | Eric Cannon, Chief Financial Officer
Debra Morris, Purchasing Manager |
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| | | | | | | | | ACTION PROPOSED: |
Award Bid and Authorize the City Manager to Execute the Purchase of Tires for Fleet Vehicles with Goodyear, Graham Truck & Tire Center, McKinney Tire, and Southern Tire Mart in the Estimated Annual Amount of $150,000 with the Option for Two One-Year Renewals.
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| | | | | | | | BACKGROUND
The City of Allen recognizes the advantages of teaming with like governmental agencies for large-volume procurement opportunities needed for immediate delivery. The State of Texas Government Code has given municipalities the authority to participate in cooperative purchasing programs such as the Collin County Governmental Purchasers Forum under section 791.003 and 791.011. Staff determines the most advantageous options for procuring goods and services before recommending award, such as bidding on our own or participation in a cooperative purchasing program.
The City of Allen Purchasing Division served as the lead agency in developing the specifications and soliciting the bid documents on behalf of the Collin County Governmental Purchasers Forum. The initial participating agencies include the following estimated annual expenditures:
- Allen ISD $60,000
- City of Allen $150,000
- City of McKinney $188,000
- Collin County Community College $10,000
- Lovejoy ISD $10,000
The combined estimated expenditure for all participating entities is $468,000.
Five bids were received and opened on October 19, 2017 by the City of Allen Purchasing Division. It was determined by staff that Goodyear, Graham Truck & Tire Center, McKinney Tire and Southern Tire Mart provide the best value to meet the various needs and multiple locations of the City of Allen and the Collin County Governmental Purchasers Forum.
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| | | | | | | | BUDGETARY IMPACT
The proposed purchases will be funded through the operating funds of various City departments. Participating Collin County Governmental Purchasing Forum agencies will be billed directly for goods and services rendered.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends authorizing the City Manager to execute the purchase of tires for fleet vehicles with Goodyear, Graham Truck & Tire Center, McKinney Tire, and Southern Tire Mart in the estimated annual amount of $150,000 with the option for two one-year renewals.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute the purchase of tires for fleet vehicles with Goodyear, Graham Truck & Tire Center, McKinney Tire, and Southern Tire Mart in the estimated annual amount of $150,000 with the option for two one-year renewals.
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