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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | June 13, 2017 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Contract with Game Time by Total Recreation Products, for the Replacement of Green Park Playground Equipment in the Amount of $302,542. |
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| | | | | | | | | STAFF RESOURCE: | Tim Dentler, Director of Parks and Recreation
Matt McComb, Landscape Architect
Laura Cuellar, Park Planner
Kelly McGinnis, Project/Grant Coordinator
Debra Morris, Purchasing Manager |
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| | | | | | | | | BOARD / COMMISSION ACTION: | The Allen Community Development Corporation approved project funding in the amount of $200,000 for the replacement of Green Park playground equipment. |
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| | | | | | | | | ACTION PROPOSED: |
Authorize the City Manager to Execute a Contract with Game Time by Total Recreation Products, for the Construction of Green Park Playground Replacement in the Amount of $302,542. |
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| | | | | | | | BACKGROUND
Green Park is a five-acre existing park on the west side of Allen near the intersection of Alma Drive and Comanche Drive. The park was originally built in 1999. The playground has endured 18 years of use and is due for replacement. In 2016, the Parks and Recreation Department reached out to a number of playground companies seeking proposals for a playground concept with a "first responder's theme" due to the park's location adjacent to Fire Station #4. Game Time by Total Recreation Products exceeded expectations and proposed a higher quality product than the other companies by designing a custom playground with City of Allen details.
Funding, Bidding for Construction
Local Government Code, Chapter 271.102, authorizes a local government to participate in a cooperative program with another local government or a local cooperative organization. The Texas Local Government Code permits cooperative agreements between local governments for the purchase of goods and services and satisfies the requirements of local governments to seek competitive bids for purchase of such goods and services through supplier contracts.
The playground and construction services will be purchased through BuyBoard Cooperative Agreement, Contract #512-16.
The project will be funded with sales tax revenues administered by the Allen Community Development Corporation, Neighborhood Park Bonds, and Park Dedication Fees. A final proposal with the utilization of Buy Board was received from Game Time on June 8, 2017 for the demolition of the existing playground, installation of playground drainage, and installation of the new playground, and is summarized in the table below:
Buy Board BID
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Contractor
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Project Amount
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Calendar Days
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Game Time by Total Recreation Products
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$302,541.55
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75
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| | | | | | | | BUDGETARY IMPACT
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Green Park Playground Replacement
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Description
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Costs
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Construction
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$302,542
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Contingency 2.5%
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$7,458
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TOTAL
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$310,000
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Green Park Playground Replacement Project Funding
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Fund
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Amount
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CDC Funding
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$200,000
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Neighborhood Park Bond Funds
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$100,000
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Park Dedication Fees
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$10,000
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TOTAL
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$310,000
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends authorizing the City Manager to execute a contract with Game Time by Total Recreation Products, for the replacement of Green Park playground equipment in the amount of $302,542.
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| | | | | | | | MOTION
I make a motion to Authorize the City Manager to execute a contract with Game Time by Total Recreation Products, for the replacement of Green Park playground equipment in the amount of $302,542.
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