On May 12, 2017, the Purchasing Division solicited and received one response for the Allen Event Center Operations/Conversions and Ice Technicians Request for Proposal, 2017-4-74.  The proposal has been evaluated based on the following criteria:  Firm Experience and Qualifications, Customer Service/Responsiveness, References and Price. City of Allen staff represented the evaluation committee.  With only one responsive bidder, the committee's goal was to determine if the vendor could provide the required combination of experience, capability, quality and services.  Based on review of specific rating criteria, the evaluation committee recommends award to EBS Solutions for Operations/Conversions and Ice Technician services at the Allen Event Center.

EBS Solutions is the current vendor utilized by the City of Allen to supplement City staff for operations, conversion and ice technician services. Pricing in this contract is remaining consistent with the current pricing for services utilized by the City of Allen as well as services utilized by other regional ice rink facilities. Pricing information is attached to this agenda item listing the hourly rates that will be utilized as part of this contract up to a maximum annual amount of $578,064. Expenditures related to this contract are only made for the actual hourly utilization of the vendor employees. It is anticipated that actual expenditures will be lower than the maximum annual amount of the contract.  

Funding for this item is available in the Allen Event Center FY 2017 operational budget.

Staff recommends City Council authorize the City Manager to execute an annual contract for the purchase of operations, conversions and ice technician services with EBS Solutions in the amount of $578,064 with two optional one-year renewals.

I make a motion to award bid and authorize the City Manager to execute an annual contract for the purchase of operations, conversions and ice technician services with EBS Solutions in the amount of $578,064 with two optional one-year renewals.