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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute an Annual Contract with D&L Entertainment for Temporary Personnel for Guest Services at the Allen Event Center with Options of Two One-Year Renewals for an Estimated Annual Amount of $348,660. |
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| | | | | | | | | STAFF RESOURCE: | David Angeles, Assistant Director of Parks and Recreation
Debra Morris, Purchasing Manager |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute an Annual Contract with D&L Entertainment for Temporary Personnel for Guest Services at the Allen Event Center with Options of Two One-Year Renewals for an Estimated Annual Amount of $348,660. |
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| | | | | | | | BACKGROUND
Allen Event Center uses third party personnel to fill event specific staffing needs. This allows the flexibility to staff a variety of event types base on demand and skills needs. With a changing event schedule and specific event needs this approach allows the Event Center the ability better manage its labor needs. Position examples include Guest Service Attendants, Ticket Takers, Certified Security, Parking Attendants, and Command Center and Reception Support.
On March 30, 2017, the Purchasing Division received three (3) responses for the Allen Event Center Temporary Personnel for Guest Services. Request for Proposal, 2017-2-50. All proposals submitted have been evaluated based on the following criteria: Firm Experience and Qualifications, Customer Service/Responsiveness, References and Price. City of Allen staff represented the evaluation committee. Our goal is to determine the vendor that can provide the best combination of experience, capability, quality and services. Based on review of specific rating criteria, the evaluation committee recommends award to D&L Entertainment.
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| | | | | | | | BUDGETARY IMPACT
The funding for
these purchases will be expensed to the Allen Event Center operations budget and are already
accounted for in the budget.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends that the City Council authorize the City
Manager execute an annual contract with D&L Entertainment for temporary personnel for Guest Services at the Allen Event Center with options of two one-year renewals for an estimated annual amount of $348,660.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager execute an annual contract with D&L Entertainment for temporary personnel for Guest Services at the Allen Event Center with options of two one-year renewals for an estimated annual amount of $348,660.
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