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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | AGENDA DATE: | AprilĀ 25, 2017 |
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| | | | | | | | SUBJECT: | Authorize the City Manager to Execute a Contract with Intermedix for Five (5) Years with Five (5) Optional One-Year Renewals for EMS Billing and Collection Services for an Estimated Annual Amount of $80,000. |
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| | | | | | | | STAFF RESOURCE: | Kurt Hall, Assistant Fire Chief
Debra Morris, Purchasing Manager
Rosanne Lemus, Buyer |
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| | | | | | | | PREVIOUS COUNCIL ACTION: | In 2007 and 2012, the Allen City Council Awarded bids and Authorized the City Manager to Execute Contracts for Emergency Medical Billing and Collection Services with Intermedix. |
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| | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a Contract with Intermedix for Five (5) Years with Five (5) Optional One-Year Renewals for EMS Billing and Collection Services for an Estimated Annual Amount of $80,000. |
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| | | | | | | | BACKGROUND
The Allen Fire Department provides emergency medical services to the community. A fee is charged to those patients who are treated and transported to a medical facility. The City of Allen has contracted with a professional firm to provide patient billing and collection services. The firm provides the City with all of the hardware and software to enter our patient reports. This information is utilized by the firm to code and bill patients' insurance companies for the care provided. The firm prepares and submits various reports to governmental and regulatory agencies on behalf of the City. The firm provides these services for a percentage of the billing revenue collected.
The current 5-year contract is set to expire this year and with improvements in technology it was good timing to go through the RFP process. The City received five responses to the request for proposal for EMS Billing and Collection Services. An evaluation team reviewed and rated the responses. It was determined that Intermedix offered the best value to the City based on price and services provided.
Under this contract Intermedix will continue to be compensated at a rate of 5.95% of the amount collected for the billing and collection services they provide. Historical trends indicate that this will total approximately $80,000 annually.
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| | | | | | | | BUDGETARY IMPACT
The new contract with Intermedix contains the same rate (5.95%) percentage charged for their services as in the current 5-year contract. Funding of $80,000 for this contract is budgeted in the Allen Fire Department Fiscal Year 2017 operating budget.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends awarding the bid and authorizing the City Manager to execute a contract with Intermedix for five (5) years with five (5) optional one-year renewals for EMS Billing and Collection Services for an estimated annual amount of $80,000.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract with Intermedix for five (5) years with five (5) optional one-year renewals for EMS Billing and Collection Services for an estimated annual amount of $80,000.
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