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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | April 11, 2017 |
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| | | | | | | | | SUBJECT: | Award Bid and Authorize the City Manager to Execute a Contract with Field Turf USA, Inc., for the Construction and Installation of Artificial Turf at Watters Branch Community Park Softball Complex, Fields 1 - 4 in the Amount of $2,517,596. |
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| | | | | | | | | STAFF RESOURCE: | Tim Dentler, Director of Parks and Recreation
Matt McComb, Landscape Architect
Debra Morris, Purchasing Manager |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | On January 27, 2015, City Council authorized the City Manager to execute a contract with Dunaway Associates in an amount not to exceed $475,000 for the design of Watters Branch Community Park Phase 1.
On June 24, 2014, City Council adopted a Resolution approving the master plan for Watters Branch Community Park. |
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| | | | | | | | | BOARD / COMMISSION ACTION: | On October 20, 2014, the Allen Community Development Board approved project funding for the Watters Branch Community Park Project to include funding for the addition of artificial turf at an additional amount of $1,800,000. |
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| | | | | | | | | ACTION PROPOSED: | Award Bid and Authorize the City Manager to Execute a Contract with Field Turf USA, Inc., for the Construction and Installation of Artificial Turf at Watters Branch Community Park Softball Complex, Fields 1 - 4 in the Amount of $2,517,596. |
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| | | | | | | | BACKGROUND
The Purchasing Division solicited ninety-eight (98) vendors
and received four (4) responses to Bid # 2017-12-23 on January 19, 2017. Proposals were received for the construction
and installation of artificial turf for Watters Branch Community Park softball
complex fields 1 - 4, identifying Field Turf USA, Inc. as the most qualified proposal.
The qualifications are based on "best value" to the City of Allen,
with numerous factors being used to grade the submittals including
qualifications, experience, professional references, price and product. The
table below summarizes the four (4) proposals received for this work:
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Contractor
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Base Bid w/ Alternate #1
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Hellas Construction Inc.
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$ 2,057,165.60
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Astroturf Corporation
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$ 2,390,064.00
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Paragon Sports Constructors
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$ 2,398,593.60
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* Field Turf
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$ 2,517,596.00
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*While each bid received was competitive in price, qualifications, experience and references, the Field Turf USA, Inc. submittal presented a superior product which includes a durable infill material increasing the life cycle of the product and simulating field play characteristics more closely resembling natural grass. Staff considers the Field Turf USA, Inc. submittal as the "best value" proposal.
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| | | | | | | | BUDGETARY IMPACT
Project funds are available in
Parks' CIP Project PR1209, totaling $2,517,596 as follows:
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PR1209 - Artificial Turf
Project Cost Estimate
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Description
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Costs
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Phase 1 Construction
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$2,517,596.00
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Total
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$2,517,596.00
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PR1209 - Artificial Turf
Project Funding
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G.O. Bonds
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$ 717,704.00
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Allen Community Development Corporation
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$1,799,892.00
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Total
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$2,517,596.00
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends the City Council award bid and authorize the City Manager to execute a contract with Field Turf USA, Inc., for the construction and installation of artificial turf on Watters Branch Community Park softball complex fields 1 - 4 in the amount of $2,517,596.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a contract with Field Turf USA, Inc., for the construction and installation of artificial turf on Watters Branch Community Park softball complex fields 1 - 4 in the amount of $2,517,596.
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