Item Coversheet

CITY COUNCIL AGENDA COMMUNICATION
AGENDA DATE:January 24, 2017
SUBJECT:

Authorize the City Manager to Execute an Annual Contract  with Waste Partners Environmental, Inc. for Street Sweeping Services with Four Optional One-Year Renewals in the Amount of $135,000.

STAFF RESOURCE:

Jimmy Knipp, Assistant Director of Community Services

Debra Morris, Purchasing Manager

ACTION PROPOSED:

Authorize the City Manager to Execute an Annual Contract  with Waste Partners Environmental, Inc. for Street Sweeping Services with Four Optional One-Year Renewals in the Amount of $135,000.




BACKGROUND

Chapter 271.102 authorizes a local government to participate in a cooperative purchasing program with another local government or a local cooperative organization.  The Texas Local Government Code permits cooperative agreements between local governments for the purchase of good and services and satisfies the requirement of local governments to seek competitive bids for purchase of such goods and services through supplier Contracts.

 

On October 15, 1998, an Interlocal Agreement was executed by and between the City of Allen and participants in the Collin County Governmental Purchasers Forum.  Whereas, the City of Allen and the City of Plano are participants and may purchase goods and services commonly utilized and procured in accordance with Texas Local Government Code.

 

On January 9, 2017, the City of Plano City Council awarded a one-year contract with four (4) one-year optional renewals for Street Sweeping Services to Waste Partners Environmental, Inc.  Two responses were received for the bid proposal.  Plano awarded the bid to the lowest responsive bidder. Waste Partners Environmental, Inc. is the vendor that the City of Allen is currently using for street sweeping services and staff has been pleased with their service. This contract will establish an annual fixed price contract for Community Services street sweeping services.


BUDGETARY IMPACT

The funding for the annual contract for Street Sweeping Services is available in the Drainage Fund.


STAFF RECOMMENDATION

Staff recommends authorizing the City Manager to execute an annual contract  with Waste Partners Environmental, Inc. for street sweeping services with four optional one-year renewals in the amount of $135,000.


MOTION

I make a motion to authorize the City Manager to execute an annual contract  with Waste Partners Environmental, Inc. for street sweeping services with four optional one-year renewals in the amount of $135,000.



ATTACHMENTS:
Description
City of Allen Contract
Interlocal Agreement
City of Plano Street Sweeping Contract
City of Plano Award Recommendation and Council Award