The need to maintain the City of Allen fleet is a collective responsibility, ensuring safety to our City of Allen employees and citizens.  Preventative maintenance and repair to City fleet vehicles is an important daily operation.  Routine schedules for repairs and maintenance reduce future repair costs and optimize fleet performance, maintain asset value, and extend the life cycle of the vehicles.

On December 1, 2016, the Purchasing Division received six bid responses.  Firestone Complete Auto Care provided the overall lowest and best value to the City.  An award to The Auto Shop as the Secondary contracted vendor is a safeguard in the event that the Primary vendor is unable to provide the contractually obligated services.

Funding for vehicle maintenance services are included in the City's departmental operating budgets.

Staff recommends authorizing the City Manager to execute an annual contract with Firestone Complete Auto Care for routine service and repair of the City Fleet with two optional one-year renewals in the amount of $350,000, and authorizing execution of a contract with The Auto Shop as the secondary vendor.

I make a motion to authorize the City Manager to execute an annual contract with Firestone Complete Auto Care for routine service and repair of the City Fleet with two optional one-year renewals in the amount of $350,000, and authorizing execution of a contract with The Auto Shop as the secondary vendor.