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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | March 14, 2017 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Amend the Contract for the Purchase of Medical Supplies with BoundTree Medical, Henry Schein Matrix Medical, Life Assist, and Midwest Medical Supply to a Total Annual Amount of $158,500. |
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| | | | | | | | | STAFF RESOURCE: | Kurt Hall, Assistant Fire Chief
Debra Morris, Purchasing Manager
Rosanne Lemus, Buyer |
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| | | | | | | | | PREVIOUS COUNCIL ACTION: | Original contract approved by City Council on March 25, 2014, for an amount not to exceed $101,000. Amendment No. 1 shall increase amount for the purchase of medical supplies to a total annual amount not to exceed $158,500. |
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Amend the Contract for the Purchase of Medical Supplies with BoundTree Medical, Henry Schein Matrix Medical, Life Assist, and Midwest Medical Supply to a Total Annual Amount of $158,500. |
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| | | | | | | | BACKGROUND
The current contract for the purchase of Medical Supplies (a one-year contract with four one-year renewals) is based on the lowest bid for each line item and was awarded to multiple vendors because the medical supply industry had become so volatile. Since the award of this contract, increases in medical supply pricing and EMS call volume has resulted in our annual budgetary amount to increase accordingly. Fire Department staff has managed these expenditures in a fiscally responsible manner to ensure the lowest possible cost to the city. However, the total amount of expenditures this fiscal year will exceed the total amount that was authorized in 2014. Purchasing rules have necessitated the request for amendment to adjust the total amount of expenditures authorized to match the incremental annual operating budget increases since the contract was awarded.
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| | | | | | | | BUDGETARY IMPACT
The funding for the amendment is budgeted in the Allen Fire Department's Fiscal Year 2017 operating budget.
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| | | | | | | | STAFF RECOMMENDATION
Staff recommends the City Council authorize the City Manager to amend the contract for the purchase of medical supplies with BoundTree Medical, Henry Schein Matrix Medical, Life Assist, and Midwest Medical Supply to a total annual amount of $158,500.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to amend the contract for the purchase of medical supplies with BoundTree Medical, Henry Schein Matrix Medical, Life Assist, and Midwest Medical Supply to a total annual amount of $158,500.
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