The purpose of this bid is to provide contract pricing for water and sewer parts and supplies for the Water and Sewer Department. The Water and Sewer Operating Fund includes the funds for water and sewer parts and supplies. This annual contract will allow the City to better manage its resources and control costs. Vendors were notified of the solicitation for bid number 2016-6-166 via our online bidding system and our advertisement in the Allen American. 

On July 14, 2016, the Purchasing Division received bids to provide Water and Sewer Parts and Supplies.   A total of one hundred and seventy-six (176) vendors were solicited and the City received four (4) bid responses. It is recommended to award to Fortiline, HD Supply Waterworks, Ferguson Waterworks, and Neenah Foundry Company based on individual line item costs. The complexity of this bid makes it very difficult to determine a total low bid based on estimated quantities. By awarding to all four (4) vendors, the City will select the most favorable line-item price from among the bids when ordering required parts and supplies. 

The funding for this contract is budgeted in the Water and Sewer General Operating Fund. 

Staff recommends authorizing the City Manager to execute a one-year contract for the purchase of water and sewer parts and supplies with Fortiline, HD Supply Waterworks, Ferguson Waterworks and Neenah Foundry Company for an estimated annual expenditure of $100,000 with two (2) optional one-year renewals.