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CITY COUNCIL AGENDA COMMUNICATION |
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| | | | | | | | | AGENDA DATE: | September 13, 2016 |
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| | | | | | | | | SUBJECT: | Authorize the City Manager to Execute a One-year Contract to Provide Litter Collection Services for Various City Properties and Detailed Overpass/Underpass Maintenance with Lawn Star Landscape in the Amount of $193,545 with the Option for Four (4) One-Year Renewals. |
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| | | | | | | | | STAFF RESOURCE: |
Tim Dentler, Director of Parks and Recreation
Steve Massey, Director of Community Services
Bobby Trevino, Facility Services Operations Supervisor
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| | | | | | | | | ACTION PROPOSED: | Authorize the City Manager to Execute a One-year Contract to Provide Litter Collection Services for Various City Properties and Detailed Overpass/Underpass Maintenance with Lawn Star Landscape in the Amount of $193,545 with the Option for Four (4) One-Year Renewals. |
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| | | | | | | | BACKGROUND
On August 18, 2016, the Purchasing Division received bids to provide Litter Collection Services. Two-hundred and fifty (250) vendors were notified of the bidding and three (3) responses were received. Staff recommends awarding the contract to the lowest qualified bidder, Lawn Star Landscape. Based upon our past experiences, it appears that Lawn Star Landscape provided sufficient bid dollars in their pricing to cover all of the costs associated with the litter collection specifications. This bid represents a decrease in pricing of approximately $45,000 from the previous contract for a similar scope of work. Lawn Star has implemented several cost cutting efficiencies enabling them to offer more competitive pricing during this bid process. In addition, gas prices have decreased significantly since the last contract bid process and as the existing vendor, Lawn Star has experienced employees who are familiar with the property locations and their distinct requirements.
The litter contract is not a firm fixed-price contract, rather it establishes a fee per City-directed collection that the City may alter. For example, during US75 construction this litter collection activity was suspended, and that change saved the City approximately $11,980 in the FY15-16 budget. The US75 portion of the bid will be reinitiated as part of this new contract when construction on US75 is complete.
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| | | | | | | | BUDGETARY IMPACT
The funding for this annual contract for Litter Collection Services is budgeted in the Solid Waste Enterprise Fund.
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| | | | | | | | STAFF RECOMMENDATION
Authorize the City Manager to execute a one-year contract to provide litter collection services for various city properties and detailed overpass/underpass maintenance with lawn star landscape in the amount of $193,545 with the option for four (4) one-year renewals.
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| | | | | | | | MOTION
I make a motion to authorize the City Manager to execute a one-year contract to provide litter collection services for various city properties and detailed overpass/underpass maintenance with lawn star landscape in the amount of $193,545 with the option for four (4) one-year renewals.
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